Live P&L & Leak Detection for Restaurants

Know if tonight was
profitable before
you lock the door.

PrimeLens connects your POS, payroll, bank, and invoices to give you a live P&L and shows exactly where your money is leaking—by dish, shift, and channel—without touching a spreadsheet.

Get My Live P&L See Where My Money Is Leaking
Works with your existing POS • Read-only, bank-grade security • Live in 48 hours
+$2,140
Tonight's net profit (so far)
Ahead of shift target
28.4%
Prime cost % (live)
+1.2 pts — labor running hot
3 Leaks
Active P&L leaks detected
Delivery fees +$320 vs target
Connects with Toast◆ Square◆ Clover◆ DoorDash◆ Uber Eats◆ Grubhub◆ QuickBooks Payroll◆ Gusto◆ Bank-Grade Security◆ Read-Only Connections◆ Connects with Toast◆ Square◆ Clover◆ DoorDash◆ Uber Eats◆ Grubhub◆ QuickBooks Payroll◆ Gusto◆ Bank-Grade Security◆ Read-Only Connections
3–5%
Typical restaurant net profit margin—every leak matters
30+
Days of financial blindness between POS data and month-end close
15%
Average prime cost drift operators don't spot until month-end
$48k
Avg annual revenue lost per unit to undetected delivery fee creep
What operators actually say

“I don't know if tonight made money until weeks later.”

— Owner, 2-unit casual dining group

“My P&L is historical and generic. It doesn't tell me which shifts or channels are leaking profit.”

— GM, neighborhood bar & grill

“I have data everywhere—POS, delivery apps, payroll, invoices, bank—but no single honest picture without killing myself in spreadsheets.”

— Owner-operator, fast-casual concept
Average close lag
30+ days blind
PrimeLens updates
Every shift, live

The Problem

Most restaurants are flying blind on their real profit

Your POS takes great orders. Your accounting software closes a compliant book. Neither tells you whether tonight's dinner service made money—or where it leaked.

Month-end P&L is too lateBy the time your accountant closes the month, the leaks have already cost you. Shift-level decisions need shift-level data.
Data is siloed across five systemsPOS, payroll, delivery apps, bank feeds, and invoices never talk to each other—leaving a distorted, incomplete picture.
No attribution for margin lossEven when numbers look wrong, you can't tell if it's waste, theft, discounting, bad pricing, or delivery fee creep draining profit.

What You Get

Four outcomes that change how you run

PrimeLens turns scattered data into operator-language clarity—by shift, channel, and menu item.

01

Live, operator-centric P&L—every shift

See a simple P&L in operator language—sales, food cost, labor, delivery fees, discounts, and net profit—without waiting for month-end. PrimeLens normalizes your POS sales, payroll data, bank deposits, and supplier invoices into one live view.

Every day and every shift, the numbers are there. No exports, no spreadsheets, no accountant required.

Tonight's Shift P&L Live
Gross Sales$8,420
Food Cost (28.2%)−$2,374
Labor (31.0%)−$2,610
Delivery Fees−$620
Discounts & Comps−$180
Net Profit$2,636 (31.3%)
✓ Prime cost 59.2% — within your 60% target
02

Automatic leak detection—before it destroys the month

Clear alerts when prime cost drifts, labor runs hot, food cost spikes, or delivery fees quietly eat your margins—before they show up in a 30-page month-end report.

PrimeLens compares theoretical vs. actual food and labor cost, flagging variances down to specific items and shifts. You know immediately if it's waste, theft, discounting, or pricing.

Leak Locator™ — Active Alerts
Tuesday lunch profit dropped 6%Labor +3%, delivery mix +10%. Likely cause: extra cover in AM shift + DoorDash promo active.
Salmon food cost spiked $1.40/portionInvoice price increase detected. 3 dishes affected — consider repricing or substituting.
Saturday dinner: labor ran 4.2 pts over target2 extra back-of-house hours vs schedule. Suggested: reduce PM hours by 1 next week.
03

Channel and menu profitability—after all the fees

True profitability by channel—dine-in vs. each delivery app—after fees, refunds, promo codes, and labor impact. Keep the partners that pay and drop the ones that don't.

Menu items are graded on real profit contribution, not just sales volume, so you know which dishes to raise, push, fix, or kill.

Channel P&L Matrix
Dine-In71% marginKeep
Online Ordering (own)64% marginKeep
Uber Eats38% marginWatch
DoorDash (with promo)11% marginReview
After fees, refunds, and promo spend. Labor impact included.
04

No more spreadsheet heroics

Stop exporting CSVs from POS, labor, inventory, and bank just to figure out what happened. PrimeLens does the data plumbing automatically.

Your one “spreadsheet wizard” is no longer a single point of failure. The math lives in the product—so any manager can see the picture, any shift, on any device.

Connected Data Sources
POS (Toast / Square / Clover)Checks, items, discounts, voids, tips
Connected
Payroll & SchedulingHours by role, wages, overtime
Connected
Bank & Delivery PayoutsCard batches, marketplace deposits, fees
Connected
Supplier InvoicesPDF / photo capture, price-change tracking
Syncing…

How It Works

From data chaos to shift-level clarity

PrimeLens plugs into your existing stack in hours. No rip-and-replace, no consultants, no months of setup.

01
Connect your systems
Connect POS, payroll, bank, and vendors in a few clicks. PrimeLens ingests checks, items, voids, tips, hours, wages, card batches, and invoices—automatically.
02
Live P&L, tuned for restaurants
PrimeLens maps all this into an operator P&L: prime cost, channel mix, and profit by day, shift, and location. Industry benchmarks set smart targets for your concept.
03
Leak detection & attribution
The analytics engine continuously compares performance against your targets, detecting food cost spikes, labor inefficiency, delivery fee erosion, and unusual discounting patterns.
04
Actionable shift reports
Managers get a Shift Health Report: sales, prime cost, labor %, top leaks, and a “do this tomorrow” list. Owners get a weekly trend summary showing which actions moved the needle.

Platform Features

Every tool your operation needs to stop leaking

Purpose-built for independent and small multi-unit restaurants using modern POS and at least one delivery channel.

Live Prime Cost Dashboard
Real-time food + labor + key operating costs vs. your targets, updated every shift. The single screen your manager opens first thing every morning.
  • Food cost % vs. theoretical target
  • Labor % by shift and role
  • Prime cost trend over 7 / 30 days
  • Daily and shift-level net profit
Leak Locator™
Auto-detects and attributes margin loss to specific buckets: waste, theft, pricing, labor mix, delivery, promos. Plain-English alerts with estimated dollar impact and 1–2 suggested actions.
Channel Profitability Matrix
True profit after all fees for each ordering channel and service type. See which delivery partners are actually worth running—after fees, refunds, promo codes, and labor impact.
Menu Profitability & Engineering
Contribution margin and popularity by item, with recommended price/mix actions. Know which dishes to raise, push, fix, or kill—with the data to back every call.
Invoice & Cost Change Tracking
Automatic extraction of invoice data and detection of supplier price creep on key items. Upload a photo or PDF—PrimeLens flags when ingredient costs drift above your recipe targets.
Shift Health Reports
Auto-generated shift-level financial summaries delivered to managers after each service. Owners get a weekly rollup: profit trend, top leaks, and evidence of which actions moved the needle.

Differentiation

Why PrimeLens is truly different

Every restaurant has a POS. Most have accounting software. Neither tells you what PrimeLens tells you.

vs. POS systems
Operator-first P&L, not accountant P&L
POS systems are great at taking orders. Accounting systems are built for compliance. PrimeLens is built around prime cost, channel mix, and shift profitability—the way operators actually think.
vs. reporting tools
Leak attribution, not just reporting
Most tools show you numbers. PrimeLens tells you where the leak is coming from and what to do about it. Every insight is tied to a concrete action for a manager or owner.
vs. switching POS
Neutral, POS-agnostic layer
PrimeLens sits on top of whatever POS and systems you already use. It does not demand a disruptive switch or re-training your team. Connect in hours, see results the same shift.
vs. dashboards
Action loops, not vanity dashboards
Every insight is tied to a concrete, shift-level action. PrimeLens delivers a plain-English “do this now” for every leak it finds, so managers act, not just observe.

Social Proof

Operators who stopped flying blind

Real-time P&L awareness and leak attribution change how operators make decisions—every single shift.

“I used to wait three weeks to find out if a weekend made money. Now I know before we close the door. PrimeLens caught a delivery fee problem costing us roughly $2k a month without anyone noticing.”
MR
Marco R.
Owner, 3-unit Italian concept
Prime cost stabilized within 6 weeks
“My spreadsheet wizard left and I panicked. PrimeLens replaced everything she was doing in one screen. My GM now opens it at the start of every shift—it's just how we operate.”
SL
Sarah L.
Owner-operator, bar & kitchen
Eliminated 8 hrs/week of manual reporting
“The Leak Locator alerts are genuinely useful—not noise. We found our Tuesday lunch labor was running 4 points hot for two months. Shifted one role and immediately saved it.”
JK
James K.
GM, fast-casual group (4 locations)
$1,400/mo recovered from labor adjustment

FAQ

Questions operators always ask first

Honest answers. No fluff.

POS systems are great at taking orders; accounting systems are built for compliance. Neither shows shift-level, channel-aware live P&Ls with leak attribution. Your POS doesn't know your payroll, and your accountant's P&L doesn't tell you which shift leaked margin and why. PrimeLens fills that gap.
PrimeLens reduces work—not adds to it. No more manual CSV exports or multi-tab spreadsheets. Managers get one screen and auto-generated shift reports. Most teams report saving 5–8 hours per week in manual number-crunching within the first month.
PrimeLens uses bank-grade encryption and read-only connections to your POS and financial systems. We do not store card numbers, move money, or write back to any connected system. We only analyze flows—your data never leaves your control.
Absolutely not. PrimeLens is POS-agnostic and connects to Toast, Square, Clover, Lightspeed, Revel, and other modern systems via API. It sits on top of your existing stack—no rip-and-replace required.
Independent and small multi-unit restaurants and bars using a modern POS and at least one delivery channel. Our sweet spot is owner-operators and GMs who feel they're working hard but don't see the profit they expect.
Most operators are live within 48 hours. Setup involves connecting your POS, payroll provider, bank feed, and delivery apps via OAuth (no passwords shared). Your first Shift Health Report can appear the same evening.

Ready to Find Your Leaks?

Stop waiting weeks to know
if your restaurant made money

Join operators who know their P&L before they lock the door every night. Your first Shift Health Report is free.

We'll reach out within 1 business day. No spam—ever.